Actic
Actic is a leading gym chain with over 100 locations across Sweden and Norway. The company offers a wide range of services, from individual and group workouts in both indoor and outdoor settings to swimming lessons. The pandemic also accelerated the development of an app, allowing members to access more than 280 online workouts.
In 2020, Actic approached EFF to explore the possibility of outsourcing their Accounts Payable (AP) processes. This initiative stemmed from challenges in recruiting staff and a desire to streamline workflows and reduce costs. The initial priority was to gradually integrate EFF into the AP processes across all Group companies. Despite the challenges posed by the pandemic, the entire migration process was successfully conducted remotely.
Following the successful implementation of the AP processes, Actic expanded EFF's role to encompass full accounting services for all of its companies. Shortly after completing the full accounting takeover, we embarked on another significant project: the implementation of an updated ERP system alongside the introduction of a new Medius workflow. This period was particularly rewarding for us, as it provided an opportunity to apply the skills and experience we’ve developed through years of collaboration with other clients.
By optimizing Actic’s accounting processes, we effectively reduced payroll expenses through strategic rightsizing.
"Actic has been working with EFF for over three years now, and I can highly recommend EFF as a service provider. The team has an overall high competence in all areas within accounting and we have a positive dialogue where we can discuss issues or challenges and together come up with a solution. If there are any errors or mistakes it's easy to talk to the team leader and you know that the mistake will not happen again. The team is driven, interested and dedicated, and always deliver according to set timelines with a high quality."
Throughout our partnership, we have also successfully navigated several complex challenges, including managing the accounting aspects of a company sale, a merger, and the purchase and sale of a gym location. We have proposed and implemented various tools to support efficient invoice circulation, financial liquidity analysis, and detailed profit and loss account management.
Our services extend beyond accounts payable and general ledger processes. We actively monitor financial data and promptly communicate relevant insights to the client. Additionally, we work closely with the customer service department to ensure that sales of services and goods from all gym locations are accurately recorded in the books.
Our cooperation is built on trust and open dialogue. Both parties are committed to continuously streamlining processes and exploring new solutions to optimize this vital area of the business-finance.
